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Note: Incomplete forms are kept for a period of 2 day(s), after this time the system will automatically delete your response.
All Hirers must have public liability insurance to the value of $10 million. The insurance must note the ToPH as an interested party. Hirers must provide the ToPH with copies of their current insurance policy at the time of making this application. Sports groups may be able to obtain this insurance certificate from their State Sporting Association.
Please provide a copy of your Public Liability Insurance (1) and evidence of your Game Plan registration (2).
Please note you must provide updated member numbers 6 weeks after your season commences.
All seasonal correspondence will be communicated with the Primary and Secondary contacts for dissemination to the committee members.Please provide as much accurate information as possible regarding your committee contacts.
Please select all applicable facilities below that you wish to utilise during your seasonal hire.
A $51.50 key bond will be applicable for each set of keys provided.
Reminder: Sporting Clubs & Associations are responsible for all setup and dismantling of the required sporting equipment during training and game sessions, and this time must be included in your requested hire times.
Please ensure the times provided below reflect your actual intended use (training / games) so the ToPH irrigation schedule can be accurately and efficiently planned around sporting requirements.
Please note: Casual or ad hoc bookings (e.g. special events, tournaments, end of season windup) may not be included in the above standard seasonal allocations if they are outside of your requested training/game times. Any additional events must be applied for separately by completing the ToPH’s online facilities booking form.
You will need to complete the Application to Consume Liquor on Council Facility or Reserve.
Please note that the JD Hardie Youth & Community Hub is a dry facility. No alcohol may be consumed on site.
It is the hirer’s responsibility to obtain the appropriate licence from the Department of Racing, Gaming and Liquor.
A copy of the licence must be submitted to the ToPH prior to the commencement of the hire period.
You will need to complete the Temporary Food Premises Application Form.
A fee will be charged in accordance with the ToPH’s Schedule of Fees and Charges.
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No booking will be confirmed until the completed application form and required documentation has been submitted and assessed by the ToPH, and the appropriate hire fee and bond have been paid. If the booking is accepted, the ToPH will issue a Confirmation Letter to the hirer.
Please be aware all bookings are subject to change, and some bookings may be relocated to accommodate large community events. Clubs' Special events and Finals may require adjustment to seasonal bookings. Any changes will only occur following consultation with all groups involved.
The ToPH reserves the right to refuse any application. Failure to comply with requirements set out in this document will be regarded as a breach of the hire agreement, giving the ToPH the right to recover any amount due in respect of such breach and/or cancel any future bookings. The ToPH reserves the right to determine the cost of any damage/s and/or extra cleaning.
The ToPH reserves the right to close all facilities in the event of a cyclone or inclement weather situation. An 'Advice' alert will require clubs to assist in packing down and preparing facilities for closure, and a 'Watch and Act' will immediately cancel all bookings across all facilities for the following 7 days. For more information, please visit our website here: Cyclones » Town of Port Hedland
By submitting this form, for and on behalf of the Club/Association, you acknowledge and agree with the following:
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