You have the ability to save this form and complete it at a later date. An email will be generated and sent to the specified address.
Note: Incomplete forms are kept for a period of 2 day(s), after this time the system will automatically delete your response.
All Hirers must have public liability insurance to the value of $10 million. The insurance must note the ToPH as an interested party. Hirers must provide the ToPH with copies of their current insurance policy at the time of making this application. Sports groups may be able to obtain this insurance certificate from their State Sporting Association.
All seasonal correspondence will be communicated with the primary and secondary contacts for dissemination to the committee members.Please provide as much accurate information as possible regarding your committee contacts.
Key bond will be applicable for each set of keys provided.
Please ensure the times provided below reflect actual use (training/games) so the ToPH irrigation schedule can be accurately and efficiently planned around sporting requirements.
Reminder: Sporting clubs and associations are responsible for the setup and dismantling of all required sporting equipment for the completion of training and game sessions
Please complete the Application to Consume Liquor on Council Facility or Reserve.
Please note that the JD Hardie Youth Zone & Wanangkura Stadium Indoor Court are both dry facilities. No alcohol may be consumed on site.
It is the hirer’s responsibility to obtain the appropriate licence from the Department of Racing, Gaming and Liquor.
A copy of the licence must be submitted to the ToPH with this application prior to the commencement of the hire period.
Please complete Temporary Food Premises Application Form. A fee will be charged in accordance with the ToPH’s Schedule of Fees and Charges.
Please note: casual bookings (e.g. special events, tournaments, end of season windup) are not included in the above standard seasonal allocations. Any additional events must be applied for separately by completing the ToPH’s online facilities booking form.
No booking will be confirmed until the completed application form and required documentation has been submitted and assessed by the ToPH, and the appropriate hire fee and bond have been paid. If the booking is accepted, the ToPH will issue a Confirmation Letter to the hirer.
Please be aware all bookings are subject to change. Special events and finals may require adjustment to seasonal bookings. This will only occur following consultation with all groups involved.
The ToPH reserves the right to refuse any application. Failure to comply with requirements set out in this document will be regarded as a breach of the hire agreement, giving the ToPH the right to recover any amount due in respect of such breach and/or cancel any future bookings. The ToPH reserves the right to determine the cost of any damage/s and/or extra cleaning.
By submitting this form, for and on behalf of the Club/Association, you acknowledge and agree with the following: Maintain the appropriate authority to form an agreement on behalf of the Club/Association I/we agree the information provided is true and correct Club/Association is required to comply with the Town of Port Hedland's (i) Facility Hire Terms and Conditions, as well as (ii) Seasonal Hire Policy.
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