At the Town of Port Hedland we are committed to involving the public in the decision-making process. The ability to ask a question at our Committee and Council meetings is viewed as an integral part of the public's ability to participate.
How do I ask a question at a Council or Committee meeting?
In accordance with the Local Government (Administration) Regulations, any member of the public can ask questions during public question time of Committee and Council meetings. During question time, members of the public are given the opportunity to ask a question of Council about an issue concerning the meeting at which it is asked.
The Town promotes the practice of questions being supplied in writing in advance of the meeting, particularly if a detailed response is desired, as this ensures the most satisfactory answer can be provided on the night.
We therefore suggest you provide advance notice of your question, by completing and submitting the Public Question Time Form using the link below (NB: A guidance note is contained with the form to help you with its completion).
If you are unable to provide advance notice of your question, you can still ask it at the meeting and officers will make every attempt to provide you with a full response. If a response cannot be provided to you, your question will be 'taken on notice' and a response will be included in the next agenda for that meeting.
Audio Recording of Council and Committee Meetings
As all Council and Committee Meetings are audio recorded as an additional record of the meeting and to assist with minute-taking purposes, they may be released upon request to third parties.
However, if members of the public do not give permission for the recording of their participation at the meeting they will be asked by the Chair to indicate this at the meeting.
All recordings can be accessed by clicking this link within 10 working days of the Council meeting date and within 5 working days of the Committee meeting date.
Should members of the public wish to access a CD copy of an audio recording of a Council or Committee meeting, they can do so by submitting a request through the form below. A CD copy will incur a cost of $20.00 per meeting.
The policy adopted by Council at its Ordinary Meeting of 28 November 2012 sets out how audio recordings of Council and Committee meetings are created, stored, used, accessed and disposed of in accordance with legislative requirements. This policy is included in the Town’s Policy Manual, which is saved here.
Members of the public are also reminded that in accordance with Section 20.3 of the Town of Port Hedland Local Law on Standing Orders nobody shall use any visual or vocal electronic device or instrument to record the proceedings of any meeting unless that person has been given permission by the chairperson to do so.
For more information please contact the Governance Unit on 9158 9317.
All Town of Port Hedland documents are available to the community upon request and in alternative formats if required, including hard copy in standard and large print, electronic format, audio format on CD or USB, or via email.