Tenders, RFP's and EOI's

Current Request for Tender and Expression of Interests Deadline for Submissions
RFT 2018-09 - Architectural and Consulting Services for the Master Planning of the McGregor Street Wednesday 23rd May 2018, 3:00PM (WST)
RFT 2018-03 - Architectural and Consulting Services for the Refurb / Redevelopment of the JD Hardie Friday 25th May 2018, 3:00PM (WST)
2018-10 - Marquee "Splash & Play" Water Park: Plant Room Rectification & Servicing Wednesday 20 June 2018, 3:00PM (WST)
Current Request for Proposals: Deadline for Submissions
North West Festival – Catering, Bar & Security Services Friday 25th May 2018, 3:00PM (WST)

The Town of Port Hedland (ToPH) is seeking for a contractor to be provided a catering/bar service for the 2018 North West Festival being held on Saturday 25 & Sunday 26 August 2018.

Festival event will be at the Civic Centre Gardens:

  1. Saturday North West Festival event (25th August 2018)
  • Saturday for 18+ only as licensed event (or at least whole stage viewing area).
  • Event to run from 4.30pm (5 acts) or 5.30pm (4 acts) until midnight.
  1. Sunday Sundowner event (26th August 2018)
  • Sundowner event at Civic Centre Gardens: Sunday for all ages licensed event
  • Event to run from 4.00pm – 8.00pm

Respondents are invited to attend a Site Inspection on Friday 27 April 2018 at 10:00am (WST).

The location of the meeting is          Town of Port Hedland
                                                         Civic Centre
                                                         13 McGregor St
                                                         Port Hedland

Please confirm with the contact person Viv Hendricks, Procurement Advisor on 08 9158 9307  or vhendricks@porthedland.wa.gov.au of your attendance at this meeting no later than close of business Tuesday 24 April 2018.

Responses are to be received utilising the TenderLink portal (www.tenderlink.com/porthedland). To register, please contact Megan Cocciardi Procurement Officer 08 9158 9301 or mcocciardi@porthedland.wa.gov.au.

Copies of the documents are available below:

Request for Proposal - word

Request for Proposal - pdf


Tenders are typically requested by Town of Port Hedland where expenditure is over $150,000, although there are some exceptions to this general rule.  Town of Port Hedland uses an electronic tendering portal called Tenderlink to advertise requests for tender. Full details on all our open tenders are accessible by registering with Tenderlink at www.tenderlink.com/porthedland.  By registering (for free) with Tenderlink potential suppliers can choose to receive automatic email updates and notifications regarding tenders advertised by Town of Port Hedland. Please note that all responses to our requests for tender must be submitted electronically via Tenderlink.  Responses submitted via any other means will not be accepted for evaluation.

If you would like more information about Town of Port Hedland tenders please don’t hesitate to give us a call on 08 9158 9300.  For any technical TenderLink issues please contact TenderLink directly on 1800 233 533 or support@tenderlink.com.


The Town of Port Hedland uses an online quotation tool called eQuotes to simplify the way the Town seeks quotations from potential suppliers. eQuotes is used by hundreds of organisations across Australia to increase transparency and compliance in quote-based purchasing.  A request for quotation will usually be made using eQuotes where expenditure is less than $150,000, however there are some exceptions to this general rule. 

One part of eQuotes is an online directory of suppliers called Vendorpanel Marketplace.  To have your business included on Vendorpanel Marketplace, all you need to do is sign up (it’s free) and create a profile.  When projects come up that fit with your business category you will be presented to relevant council staff as a supplier option.

If we request a quote from you you’ll be notified via email and can easily review the quotation request and submit your quote securely through your Vendorpanel Marketplace profile – just follow the prompts.

Rest assured your submitted quote will only be visible to relevant Council staff making this a no-risk and simple way of accessing more business opportunities.

How do you register?

To register your business with Vendorpanel Marketplace just follow the instructions below. It’s very straight-forward and takes about ten minutes.

All you need to do is:

Go to https://www.vendorpanel.com.au/marketplace.aspx?emcc=20C8A7647D6D to access the registration page

Choose a business category and enter your email address and name

You will then be sent an invitation via email to join Vendorpanel Marketplace and can set up a profile in less than 10 minutes.

If you would like more information about Town of Port Hedland quotations please don’t hesitate to give us a call on 08 9158 9320.  For any technical eQuotes or Vendorpanel Marketplace issues please contact their technical support directly on support@vendorpanel.com.au or 03 9095 6181.

Supplier Resources

The following documents are of relevance to suppliers and potential suppliers to the Town of Port Hedland.  If you require any further information about supplying goods or services to Town of Port Hedland please don’t hesitate to contact us.

Business Ethics

General Conditions of Contract for the Supply of Goods and Services under a Purchase Order

Purchasing Policy

Regional Price Preference Policy

Occupational Health and Safety Policy

Disability Access and Inclusion Plans (DAIPs): Agents and contractors guide

Australian Standards General Conditions of Contract are the preferred contract type for Town of Port Hedland. They can be accessed via the SAI Global website at http://www.saiglobal.com/onlin.